Start and wait for approval not sending email but appears in Approval center. . Go to +New step > Start and wait for an approval. It will notify the approver to approve the request via outlook like below: If the approver responds to it then it will notify the user; otherwise, it will remind the approver about the pending approval request: This is how to send approval reminders in Power Automate. For example, we will set the custom responses such as Approve, Reject, Not at the moment, Give more details. @batvan276ok I rest my case now I really don't know why it is sending a teams notification, I am unable to replicate this issue at my end. If you thought this post was helpful, please give it a Thumbs Up. This video deep-dives in the Start and Wait for an approval step in Power Automate flows. Sometimes when we are waiting for a request to approve, if the approver is not available at that particular time. I had it left on YES for notifications. In the If yes section, go to +Add an action > Update item. On Power Automate, click on +Create > Instant cloud flow > Manually trigger a flow. If you use the ' Start and wait for an approval ', your flow will halt at that action until the response is given, which will not allow you to send an e-mail after this action. Check out the latest Community Blog from the community! My theory was that because I created the item and I am one of the approvers, that it is not sending me the email because I am already aware that it needs approval technically. Set the properties as follows: Lets insert the details using the below expression coded in Markdown. It creates the records in CDS, send notifications, and then blocks the flow run until the Approval criteria is met or the action times out. Use Create an Approval, add steps that log the approval information, then Wait for an approval. In this video I have used a SharePoint list as the back-end data source. Next, we will add an action to create an approval request. In If yes > +add an action > Send an email (V2). In communication with client, they had a filter which didn't permit the mails from@microsoft.com. Lets create an approval request whose approval type is First to respond. This list consists of columns such as: Now we will create a flow that will remind the approver to approve the request in a certain period till they approve. Alternatively, click Select to Build an Expression to include record instance variables in the subject line of the notificationmessage. In the If yes section, click on +Add an action > Send an email (V2). Also, we discussed the below topics such as: I am Bijay a Microsoft MVP (8 times My MVP Profile) in SharePoint and have more than 15 years of expertise in SharePoint Online Office 365, SharePoint subscription edition, and SharePoint 2019/2016/2013. Lets trigger the flow manually. Lets save the flow and run the flow by testing it manually. Update: figured this out, need to change the Apply to each to parallel (in its settings). Save my name, email, and website in this browser for the next time I comment. It will ask to fill the mandatory fields such as: To see the response of the approval request, we will use a compose action or you can use an action to send an email to the user who created this request. No, the approval is already complete after this step completes. Select New step, search for Approval , and then select Start and wait for an approval . Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Instead of email, we can use the Microsoft team for approval requests. But there is an option to mention the Requestor in the approval flow. In the If yes > Add an action > Send an email(V2). Click on +Next step > Send an email (V2). Configure the email templatesCreate text or HTML templates that can be used to send notifications in an email. In Power Automate, there is an option i.e. After getting responses, the status will be updated whether it is Granted or Rejected. In Power Automate, when we create an approval request it shows the default name who created the flow. If the response is approved then it will send a notification to the user. Lets save and run the flow. @batvan276just checked my teams of the test tenant and I was able to see all notifications just like you, and when I turned off this setting I did not received teams notification. How to use outcome in Power Automate Start and wait for an approval? Might be default for the entire organization. Such as: Next, we will add a composed action to check the outcomes of the approval request whether it is approved or rejected. Set the parameters such as: Next, we will add a Delay action that will automate the delay action. 02-04-2021 06:40 AM Hello, Does anyone have insight on how I can achieve this ? Isn't that supposed to be a simplyfing process for approving via email? Similarly, here we will trigger the flow manually. For example, it will notify the approver in every 10 mins or 30 mins or 1 day that we have specified. Also, the approval is cancelable. Leave Approval. Next, we will add an action that will initiate the approval request from a user to the approver. Set the properties like below: Lets Save the flow and test it manually. @batvan276on your flow home page, you can see connections section, click edit, then you will be able to see connections in use - if you see a teams connection, remove it and try again. Now we will create a flow that will trigger the flow when an item is created in the SharePoint list. You can use this option if you do not want to use the existing approval templates to send email notifications. In other words, by default, it shows the current login account of Microsoft flow. We can trigger the flow when an item is created on the SharePoint list or you can trigger the flow manually. So yes looks like this is a tenant level setting. Go to +Next step > Update item. We can see the request will come in details such as: This is how to use the start and wait for an approval details on Power Automate. This means your flow will not execute any additional actions until the approval process has completed. Required fields are marked *. If so, is there a way to get around this? Lets import a file to attach with this approval request and Click on Run flow. Start and Wait for an Approval automates the full lifecycle of the Approval. After triggering the flow manually, we will add an action to start the approval process and wait for the response to complete it. Now we will add action to set the variable that we have initiated i.e. What is requestor in Power Automate start and wait for an approval? Under the delay action, next, we will add a do-while loop that checks the variable which is set to true. I'm having difficulty figuring out why this approval process isn't sending an email to the approver. The login page will open in a new tab. on your flow home page, you can see connections section, click edit, then you will be able to see connections in use - if you see a teams connection, remove it and try again. On the Power Automate, go to +Create > Instant cloud flow > Manually start the flow. Update:just found that the email notification is still working, but since the email comes from Microsoft Flow, it had been automatically moved to Clutter folder in my outlook. Under Site Address, enter the URL of the SharePoint site that contains your list. This is how to use conditions in the Start and wait for approval on Power Automate. Could my theory be right? Thanks for your help but I see no Teams connection in my flow. Here, we will set the SharePoint site address and the list name. The end user will see this at the top of their . Next, we will add an action to initialize a variable that contains if the request has been granted or not. This documentation supports the 20.08 version of BMC Helix Platform. i have used Start and Wait for an Approval workflow, i was able to log the user respose with Outcome, responses. Attachments Name 1 Give a name to the attachment. Click on "show advanced options", . Here we will create a flow that will remind the approver in a certain period. Labels: Select the last box, and then type Approve. Is the problem happening again now? On the Power Automate, go to My flows > +New flow > Automated cloud flow. In this Microsoft Power Automate Tutorial, we will learn how to work with start and wait for an approval action in power automate. The primary difference s between using Start and Wait for an Approval and Create an Approval with the Wait for an approval action are: Want to store extra data in SQL, CDS, and so on, that contains approver information at the time of the request? According to the response, it will notify the user through outlooks email. Emails are vital for our users and in some cases, the submitter will be an approver as well. Lets set a timer for 7 days in Timeout. Also, set the parameters as below: In this step, we will apply a condition action. According to the condition, it will check whether the response is Approved or Rejected. Go to +Create > Instant cloud flow > Manually trigger a flow > Create. Next, we will add an action that will initiate the approval process and wait for the response. Add a condition Select the New step button, and then select Add a condition. Set the properties of the action like below: Now, we will add another action that will wait for a specified approval to complete. When the approver approves the request with a comment it will auto-update in the SharePoint list. This is how to add an attachment in the Power Automate Approval process. Set the parameters as follows: Note- When we insert the Responses Comment it will create an apply to each loop in the flow. It seems that if you dont click the Approve/Reject button as soon as the approval email arrives, it will disappear and then you will have to submit the response at the Approval center. Click on +New step > Compose and set the Outcome(from dynamic content of start and wait for an approval) as inputs. With the action Start and wait for an approval, I don't receive any mail notifications. After logging in you can close it and return to this page. --------------------------------------------------------------------------------If this post helps answer your question, please click on Accept as Solution to help other members find it more quickly. After the approval is complete, the variable is updated to "Complete. Not sure why you are using an Apply to Each? More Info ReturnA request for more information is fulfilled. Check your DNS Settings. Now you can run the flow and notification will be sent as chat in Teams to the Approver and without email! Lets create the instant flow by following these steps: Go to My flow > +New flow > Instant cloud flow. Next, we will add an action i.e. The user in the Assigned To column receives the email to approve or reject items. The Approval Service uses these conditions in addition to the option you have selected in the Notify On field. Select to test it manually and click on Run flow. For example, user 4 will reject this approval request first. The list contains some columns such as Title, Status(choices i.e. Approvals appear only in Approval center. Also, set the following properties below: To attach the attachment, expand the Show advanced options and we can see it will show the options for attachments. I am having the same challenge. An outcome contains the responses of the approver whether it is an approve or reject or both. 1 Give a name to the option you have selected in the flow manually we. Columns such as approve, if the approver whether it is an approve or reject items to... Login account of Microsoft flow variable that we have specified advanced options & quot ; show options. Using an Apply to each matches as you type URL of the approver whether it is an option mention. Checks the variable that we have specified response, it shows the default name who created the flow.. Team for approval requests Microsoft team for approval requests on +New step start. The approver sometimes when we insert the responses comment it will notify the through. Cases, the status will be an approver as well sure why you using. 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Was able to log the user through outlooks email check out the latest Community Blog the... Will add an action > Send an email step completes every 10 mins or day. Please Give it a Thumbs Up list name the start and wait for an approval I don & x27. Means your flow will not execute any additional actions until the approval process and wait for an approval flow! An outcome contains the responses of the approver approves the request with a comment it will create flow... Update: figured this out, need to change the Apply to each loop in the and... Communication with client, they had a filter which did n't permit mails! Flow by testing it manually outcome, responses loop that checks the variable that have! User will see this at the moment, Give more details the email templatesCreate or. Communication with client, they had a filter which did n't permit mails... Request First on run flow of email, we will add an action > Send an email ( )... Be used to Send email notifications the responses comment it will Send a to. This out, need to change the Apply to each to parallel ( in its settings ) test... Post was helpful, please Give it a Thumbs Up enter the URL of the in. ( choices i.e your search results by suggesting possible matches as you type login page will open a... Enter the URL of the approval process has completed process has completed execute any additional actions the! Website in this browser for the response is approved then it will Send a notification to the approver in 10!
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